Information for Filmmakers -- 2017 Oxford Film Festival

Congratulations! Your film has been accepted into the 14th annual Oxford Film Festival: February 15-19, 2017. We are excited to have you in our program, and whether you can join us or not, we look forward to working with you over the next two months to get your film -- and perhaps you as well -- "festival ready". 

Please bookmark this page as every question you may want to email us over the next month is likely already answered here. 

At the end of this is the Most Commonly Asked Questions, so please read before you email us! (The laurels are included in this section) 

MOST COMMONLY ASKED QUESTIONS FROM OUR ACCEPTED FILMMAKERS:

1. Do you provide airfare and hotel? What about meals?

Airfare? No we do not pay for any flights for films that are in competition (we know it sucks and if you know an airlines sponsor that will say yes, let us know!) -- But we do provide a shuttle pick up and drop off from the Memphis airport if you provide us your flight details.  

Hotel?  Yes. --  We can provide a hotel room (one per film for up to 4 nights max), and a discount on additional rooms, for the duration of the festival. 

Hotel Information: We work with 3 hotels. They have wi-fi, free breakfast, a gym, office center and a firepit in their outdoor patio. Two of the hotels are also walking distance to two of the venues and a festival shuttle will be provided during the festival. The hotel also provides their own shuttle to the downtown or anywhere you need to go. 

Meals? Yes. -- We provide a VIP tent during Friday-Sunday with breakfast, lunch and a light dinner as well as snacks and water and tea served.  There is also a cash bar and full concessions inside the Malco. We try to provide items for vegetarian and gluten free friends at each meal. 

We also provide full meals and beverages at our parties. (Thanks to our generous sponsors!)

Mileage? We do not reimburse mileage for those who drive.  

2. How do I get there? Where is Oxford?

Oxford is in North Mississippi, 70 miles from Memphis, the closest major airport. (Airport code: MEM) If you are flying, we will pick you up from the airport. If driving and need an address to the hotel for directions, it is: 103 Ed Perry Blvd, Oxford MS 38655

  • The festival does provide a shuttle service from the airport and back, plus around town. However, if you need a rental car, the Memphis airport does provide all major car rental chains. We do not pay for your rental car. 

3. How many tickets can I get for the festival?

We offer up to 4 VIP passes (includes all films, panels, parties, and the hospitality tent) per film up until the request deadline. Additional passes may be purchased at a 50% off discount (code provided by request) as needed.  If you do not reply to our requests by deadline, you will need to purchase public passes like everyone else.  Email is info at oxfordfilmfest.com.

4. Where do I get an OFFICIAL SELECTION laurel? 

Visit our DropBox link here to download a jpg, eps or pdf. (NEED UPDATED LINK)

5. What about publicity for my film?

We will be releasing our schedule in early January. The festival arranges for a press release about accepted films to media both regionally and nationally. Our publicist, John Wildman, can assist you with additional outreach. We also have media attending the festival and will have red carpet interviews during the festival. We also provide table space at the venues for postcards. Posters can also be displayed. Previous filmmakers have also asked local businesses to hang posters. 

Things we need from ALL ACCEPTED FILMMAKERS

DUE DECEMBER 10: 

  • Completion of Accepted Filmmakers Survey (link here)

  • A high-resolution color image to use for our printed program (see #1 below)

DUE JANUARY 10: DEADLINE PAST

  • Deliverables: Your exhibition file and backup DVD plus postmarked envelope for return if not attending (see #2 below)

  • Completion of Take Five survey (link here)

  • Link/password to judging copy of your film, if different from the link/password provided at submission (see #5 below)


1. High-resolution color image:

Please provide a high resolution color image for our printed guide by December 10. If an image is not provided by the deadline, a screen capture will be used. (Please don't make us do that!) 

2. Exhibition File (h.264 1920x1080) and backup DVD:

Please send

1) DCP: Unencrypted,1920x1080 preferred by Jan. 15 OR Prores 422 Quicktime file ( preferred ) or MP4, 1920x1080 (digital file preferred) 

2) Backup Blu-Ray ( preferred ) or DVD by Jan. 31.

Hard drives will be returned in person to attending filmmakers, and shipped to those who do not attend after the festival ends if a postmarked envelope is provided by filmmaker. We will not pay to return your files to you so please include this postmarked envelope. Small files (2GB and under) can be shared using Dropbox (use this link to dropbox: https://www.dropbox.com/request/76muoyDr9ojVoQlTsTm7) or equivalent with melanieaddington[at]oxfordfilmfest.com but the DVD backup must still be mailed. 

Please send your exhibition file by JANUARY 6 (TRACKING NUMBERS ARE RECOMMENDED): 
Oxford Film Festival, P.O. Box 727, Oxford MS 38655

IF USING FEDEX or UPS (and need street address): Oxford Film Festival, 9 Industrial Park Drive, Suite 152, Oxford MS 38655. 

  • If you have production or exhibition questions, please contact melanieaddington@oxfordfilmfest.com
  • Hard drives/Thumb drives will be returned to attending filmmakers during the festival, and mailed to those who provide a postmarked envelope who cannot join us after the festival.

3. Hotel Reservations

Hotel rooms must be reserved by January 15. The festival will provide ONE ROOM per film for the duration of the festival for up to 5 nights (Wednesday-Monday), and a discount on additional rooms at your expense. But they must be reserved by January 15. If you are unsure about whether or not you can attend, you should go ahead and reserve a room -- it is easier to cancel a reservation than make one after the deadline. The festival will have a special event Wednesday night, but really opens Thursday evening at 5 p.m. and runs through Sunday at 5 p.m. We have a dinner for any filmmakers who remain Sunday evening. If you did not indicate room preferences in your accepted filmmakers survey, you may contact Kristin Rogers at kristin [@] oxfordfilmfest.com. 

If you would like a second room (or more) we have a special filmmaker discount of $107.91 (includes tax!) at the Hampton Inn Conference Center. You can book this through us only until February 1. After filling out the form, you will be directed to a secure online payment system. 

 

4. Completion of Take Five survey

Starting in January, we start profiling festival films on our blog, which we also post to social media. You can be one of those films by answering five questions (linked here). We will also ask that you send a photo of yourself to publish online with the questionnaire. You are also asked to send us a web-friendly photo of yourself to melanieaddington@oxfordfilmfest.com or to dropbox here: https://www.dropbox.com/request/HcMPEEiJdm90WGcDvdSN

5. Judging Copy of Film (for films that are in competition)

Our judges will be sent the same links and passwords that you provided when you submitted. If there is a different version you would prefer they watch, please email melanieaddington[at]oxfordfilmfest.com. They will deliberate after their arrival in Oxford. They will be given the option of screening the films on the "big screen," but they prefer to have seen the films at least partially in advance.


 

 

 

MOST COMMONLY ASKED QUESTIONS FROM OUR ACCEPTED FILMMAKERS:

1. Do you provide airfare and hotel? What about meals?

Airfare? No. -- But we do provide a shuttle pick up and drop off from the Memphis airport. 

Hotel? Yes. --  We can provide a hotel room (one per film for up to 5 nights), and a discount on additional rooms, for the duration of the festival. 

Hotel Information: You will be staying at the Hampton Inn Conference Center. They have wi-fi, free breakfast, a gym, office center and a firepit in their outdoor patio. It is also walking distance to two of the venues and a festival shuttle will be provided during the festival. The hotel also provides a shuttle to the downtown or anywhere you need to go. 

Meals? Yes. -- We provide a VIP tent during Friday-Sunday at the Malco with breakfast, lunch and a light dinner as well as snacks and water and tea served.  There is also a cash bar and full concessions inside the Malco. We try to provide items for vegetarian and gluten free friends at each meal. 

We also provide full meals and beverages at our parties. (Thanks to our generous sponsors!)

2. How do I get there? Where is Oxford?

Oxford is in North Mississippi, 70 miles from Memphis, the closest major airport. (Airport code: MEM) If you are flying, we will pick you up from the airport. If driving and need an address to the hotel for directions, it is: 103 Ed Perry Blvd, Oxford MS 38655

  • Airline update: as of August 2013, Southwest Airlines now serves Memphis. 
  • The festival does provide a shuttle service from the airport and back, plus around town. However, if you need a rental car, the Memphis airport does provide all major car rental chains. 

3. How many tickets can I get for the festival?

We offer up to 4 VIP passes (includes all films, panels, parties, and the hospitality tent) per film. Additional passes may be purchased at a 50% off discount as needed.  Please contact us to set this up through Eventbrite, our ticketing system. Email is info at oxfordfilmfest.com.

4. Where do I get an OFFICIAL SELECTION laurel? 

Visit our DropBox link here to download a jpg, eps or pdf.

5. What about publicity for my film?

We will be releasing our schedule in early January. The festival arranges for a press release about accepted films to media both regionally and nationally. Our publicist, John Wildman, can assist you with additional outreach. We also have media attending the festival and will have red carpet interviews during the festival. We also provide table space at the venues for postcards. Posters can also be displayed. Previous filmmakers have also asked local businesses to hang posters. 

LINKS TO SURVEYS
Please complete #1 by December 19; #2 by January 6

  1. Accepted Filmmakers Survey (ALL FILMMAKERS) 
  2. Take Five Questionnaire (ALL FILMMAKERS) 

Please ask questions! 

If you have any questions about your screening, or the festival, or Oxford itself, please do not hesitate to contact us: info[at]oxfordfilmfest.com.