Information for Filmmakers -- 2017 Oxford Film Festival
Congratulations! Your film has been accepted into the 14th annual Oxford Film Festival: February 15-19, 2017. We are excited to have you in our program, and whether you can join us or not, we look forward to working with you over the next two months to get your film -- and perhaps you as well -- "festival ready".
Please bookmark this page as every question you may want to email us over the next month is likely already answered here. I PROMISE YOU BEFORE YOU EMAIL US, WE HAVE ANSWERED IT BELOW!
At the end of this is the Most Commonly Asked Questions, so please read before you email us! (The laurels are included in this section)
Things we need from ALL ACCEPTED FILMMAKERS
DUE DECEMBER 5: NOW CLOSED
DUE JANUARY 6 (but we appreciate you doing it sooner!):
Deliverables: Your exhibition file and backup DVD plus postmarked envelope for return if not attending (see #2 below)
Completion of Take Five survey (link here)
Link/password to judging copy of your film, if different from the link/password provided on Film Freeway (see #5 below)
1. Accepted Filmmaker Survey/High-resolution color image NOW COMPLETE
2. Exhibition File (h.264 1920x1080) and backup DVD with postmarked envelope for us to return to you:
1) By Jan. 6 Prores 422 Quicktime file ( preferred ) or MP4, 1920x1080 (digital file preferred) or DCP: Unencrypted, 1920x1080 (Small files (2GB and under) can be shared using Dropbox (use this link to dropbox: https://www.dropbox.com/request/RfQ0y0G1mFa9WZzmUYoW)
2) Backup Blu-Ray or DVD ( Blu-Ray preferred ) by Jan. 31. Some filmmakers ask if they have to? No but then there is no back up if the file does not work and therefore we will not be able to play your film. So, yes, do consider sending us a backup. Question: Do I have to send a back up? Answer: No but please remember that choice if a hard drive goes corrupt and we can not play your film at the festival as you did not provide a backup.
Hard drives will be returned in person to attending filmmakers, and shipped to those who do not attend after the festival ends ONLY if a postmarked envelope is provided by filmmaker. We will not pay to return your files to you so please include this postmarked envelope. Small files (2GB and under) can be shared using Dropbox (use this link to dropbox: https://www.dropbox.com/request/RfQ0y0G1mFa9WZzmUYoW) or equivalent with melanieaddington[at]oxfordfilmfest.com but the DVD backup must still be mailed.
Please send your exhibition file by JANUARY 6 (TRACKING NUMBERS ARE RECOMMENDED):
USPS: Oxford Film Festival, P.O. Box 727, Oxford MS 38655
IF USING FEDEX or UPS (and need street address): Oxford Film Festival, 9 Industrial Park Drive, Suite 152, Oxford MS 38655. DO NOT SEND USPS MAIL HERE. IT WILL BE RETURNED TO YOU.
- If you have production or exhibition questions, please contact firstname.lastname@example.org
- Hard drives/Thumb drives will be returned to attending filmmakers during the festival, and mailed to those who provide a postmarked envelope who cannot join us after the festival.
3. Hotel Reservations
Hotel rooms must be reserved by Feb 1. The festival will provide ONE ROOM per film for the duration of the festival for up to 3 nights, and a discount on additional rooms at your expense. But they must be reserved by Feb 1. If you are unsure about whether or not you can attend, you should go ahead and reserve a room -- it is easier to cancel a reservation than make one after the deadline. The festival will have a special event Wednesday night, but really the festival opens Thursday evening at 5 p.m. and runs through Sunday at 8 p.m. We have a dinner for any filmmakers who remain Sunday evening. If you did not indicate room preferences in your accepted filmmakers survey, you may contact Kristin Rogers at kristin [@] oxfordfilmfest.com.
If you would like a second room (or more) we have a special filmmaker discount of $99 plus tax at the Hampton Inn Conference Center. You can book this through us only until February 1 by emailing Kristin Rogers kristin at oxfordfilmfest.com.
4. Completion of Take Five survey
Starting in December, we start profiling festival films on our blog, which we also post to social media. You can be one of those films by answering five questions (linked here). We will also ask that you send a photo of yourself to publish online with the questionnaire.
5. Judging Copy of Film (for films that are in competition)
Our judges will be sent the same links and passwords that you provided when you submitted on Film Freeway. If there is a different version you would prefer they watch, please email melanieaddington[at]oxfordfilmfest.com immediately as judges receive the films by Dec. 15. They will deliberate after their arrival in Oxford. They will be given the option of screening the films on the "big screen," but they prefer to have seen the films at least partially in advance.
MOST COMMONLY ASKED QUESTIONS FROM OUR ACCEPTED FILMMAKERS:
1. Do you provide airfare and hotel? What about meals?
Airfare? No. -- But we do provide a shuttle pick up and drop off from the Memphis airport.
We are happy to provide a shuttle but can only accommodate several round trips a day for groups so please note the shuttle times when booking your flight.
The drive from Memphis airport is 90 minutes so please think of that when booking your flight. We can not provide a shuttle for a 6 am departure flight as we can't get volunteers to leave Oxford at 3 am (we have learned over the years!). So please, if you need transportation, book a flight that leaves Memphis after 8 am.
Please also note that the awards brunch is Sunday at 10 am until noon.
These are all estimates based on flights landing at Memphis airport (we will adjust to make sure everyone is picked up as needed)
Wednesday: Noon, 4 p.m. 6 p.m. 9 p.m.
Thursday: 10:30 a.m. 1:30 p.m., 4 pm, 6 pm, 9 pm
Friday: Only upon request
Saturday: Only Upon request
Sunday: (Leaves Oxford time: 90 minute drive) 6 am, 9 am, 11:30 a.m. 1 p.m.
Monday: 8:30 a.m. 10 am, 1:30 p.m. (We can add a later shuttle if any flights are booked in evening but there are very few available to even book!)
Hotel? Yes. -- We can provide a hotel room (one per film for up to 3 nights), and a discount on additional rooms, for the duration of the festival.
Hotel Information: You will be staying at the Hampton Inn Conference Center. They have wi-fi, free breakfast, a gym, office center and a firepit in their outdoor patio. It is also walking distance to two of the venues and a festival shuttle will be provided during the festival. The hotel also provides a shuttle to the downtown or anywhere you need to go.
Meals? Yes. -- We provide a VIP tent during Friday-Sunday at the Malco with breakfast, lunch and a light dinner as well as snacks and water and tea served. There is also a cash bar and full concessions inside the Malco. We try to provide items for vegetarian and gluten free friends at each meal.
We also provide full meals and beverages at our parties. (Thanks to our generous sponsors!)
2. How do I get there? Where is Oxford?
Oxford is in North Mississippi, 70 miles from Memphis, the closest major airport. (Airport code: MEM) If you are flying, we will pick you up from the airport. If driving and need an address to the hotel for directions, it is: 103 Ed Perry Blvd, Oxford MS 38655
- Airline update: as of August 2013, Southwest Airlines now serves Memphis.
- The festival does provide a shuttle service from the airport and back, plus around town. However, if you need a rental car, the Memphis airport does provide all major car rental chains.
3. How many tickets can I get for the festival?
We offer up to 4 VIP passes (includes all films, panels, parties, and the hospitality tent) per film. Additional passes may be purchased at a 50% off discount as needed. Please contact us to set this up through Eventbrite, our ticketing system. Email is info at oxfordfilmfest.com. Your VIP passes include entrance to our parties, special screenings and Saturday morning award ceremony. If you win a Hoka statuette and are not in attendance at the festival, we are unable to ship it but can email you a certificate in its place. The statuettes are made by local sculptor Bill Beckwith and are impossible to ship as they are fragile.
4. Where do I get an OFFICIAL SELECTION laurel?
Visit our DropBox link here to download a jpg, eps or pdf or obtain on Film Freeway.
5. What about publicity for my film?
We will be releasing our schedule in early January. The festival arranges for a press release about accepted films to media both regionally and nationally. Our publicist, John Wildman, can assist you with additional outreach. We also have media attending the festival and will have red carpet interviews during the festival. We also provide table space at the venues for postcards. Posters can also be displayed. Previous filmmakers have also asked local businesses to hang posters.
LINKS TO SURVEYS
Please complete #1 by December 5; #2 by January 6
Please ask questions!
If you have any questions about your screening, or the festival, or Oxford itself, please do not hesitate to contact us: info[at]oxfordfilmfest.com.