Information for Filmmakers -- 2018 Oxford Film Festival
Congratulations! Your film has been accepted into the 15th annual Oxford Film Festival: February 7-11, 2018. We are excited to have you in our program, and whether you can join us or not, we look forward to working with you over the next two months to get your film -- and perhaps you as well -- "festival ready".
Please bookmark this page as every question you may want to email us over the next month is likely already answered here. I PROMISE YOU BEFORE YOU EMAIL US, WE HAVE ANSWERED IT BELOW!
At the end of this is the Most Commonly Asked Questions, so please read before you email us!
What Information We Need from You!
Please complete #1 immediately; #2 by January 6 and #3 if attending by January 15.
- Accepted Filmmakers Survey (ALL FILMMAKERS) - see #1 below for more detail.
- Print Traffic Information (ALL FILMS) - See #2 below for more detail.
- Attending Filmmaker Survey (ATTENDING ONLY) - See #3 below for more detail.
1. DUE IMMEDIATELY: Accepted Filmmaker Survey/High-resolution color image. Please fill out the form here.
2. DUE JANUARY 6: YOUR FILM! Please fill out our Print Traffic form so we know what files to expect and how to get them back to you.
1) By Jan. 6
A. Feature films require a DCP and a BluRay back up. If unable to deliver a DCP, we partnered with a company to provide a discount to have a DCP made. Please contact us if you have questions.
Question: Do I have to send a back up?
Answer: Yes but it can be a ProRes 422 if unable to send a Blu-Ray. Email those to firstname.lastname@example.org.
B. Short films require a ProRes 422 or similar digital file. We will create your DCP for the block and backup file with support from Selig Polyscope Company.
Short film files are to be sent via Dropbox to https://www.dropbox.com/request/j2dhGXgBQ5q6XmcPCFkO or emailed to email@example.com.
Any physical media mailed to us will be returned in person to attending filmmakers in your gift bag at check in, and shipped to those who do not attend after the festival ends to those who fill out our print traffic form.
Please send your DCP files and/or back up Blu Ray/DVD to: (TRACKING NUMBERS ARE RECOMMENDED)
- USPS: Oxford Film Festival, P.O. Box 727, Oxford MS 38655
- IF USING FEDEX or UPS (and need street address): Oxford Film Festival, 9 Industrial Park Drive, Suite 152, Oxford MS 38655. DO NOT SEND USPS MAIL HERE. IT WILL BE RETURNED TO YOU.
If you have production or exhibition questions, please contact firstname.lastname@example.org
3. Due by Jan. 15: Your Travel Accommodations (if attending)
If you note that you will attend or may attend in your accepted filmmaker form, then you will receive a follow up survey to get more details on your hotel and shuttle needs. Survey Link here! If you put not attending, you will not receive this email.
The festival will provide ONE FREE ROOM per out of town film for the duration of the festival for up to 3 nights, and a discount on additional rooms or nights of $99 per night. If you are unsure about whether or not you can attend, you should go ahead and reserve a room -- it is easier to cancel a reservation than make one after the deadline. The festival will have a special event for the local community on Wednesday night and a party, but the festival main opening is Thursday evening at 5 p.m. and runs through Sunday at 6 p.m. Most filmmakers fly in Thursday morning and leave Sunday afternoon.
If you would like a second room (or more) we have a special filmmaker discount of $99 plus tax at the Hampton Inn Conference Center. You can book this through us only until February 1 by emailing Kristin Rogers email@example.com.
We also provide a shuttle to and from the Memphis airport and in town.
We provide snacks in the green room at the Malco, and the filmmaker lounge at Hampton Inn and food and drinks at the parties each evening. Flights and meals outside of what we provide are on your own. We have partnered with Toth International for discounted flights though and you will get that information if you say you are attending.
MOST COMMONLY ASKED QUESTIONS FROM OUR ACCEPTED FILMMAKERS:
1. Do you provide airfare and hotel? What about meals?
Airfare? No. -- But we do work with Toth International for heavily discounted flight costs and provide a shuttle pick up and drop off from the Memphis airport. If you need a flight, work through us to get it super cheap!
We are happy to provide a shuttle but can only accommodate several round trips a day for groups so please note the shuttle times when booking your flight.
The drive from Memphis airport is 90 minutes so please think of that when booking your flight. We can not provide a shuttle for a 6 am departure flight as we can't get volunteers to leave Oxford at 3 am (we have learned over the years!). So please, if you need transportation, book a flight that leaves Memphis after 8 am on your exit from Oxford.
Memphis Travel Example
If your flight arrives Thursday at 4 p.m. then you will arrive in Oxford at 6 p.m. If your flight departs at 8 am on Sunday, you must leave Oxford by 530 am.
Hotel? Yes. -- We provide a free hotel room for out of town filmmakers (one per film for up to 3 nights), and a discount on additional rooms, for the duration of the festival. We also provide a discount for additional rooms or nights.
Hotel Information: You will be staying at the Hampton Inn Conference Center or Towneplace Suites, across from The Oxford Conference Center and 1 block from Malco Oxford Commons. They have wi-fi, free breakfast, a gym, office center and a firepit in their outdoor patio.
Meals? Yes. -- We provide a VIP tent during Friday-Sunday at the Malco with snacks and waters. We also have a filmmaker lounge (new in 2018) at the Hampton Inn where more snacks will be provided Wednesday-Sunday. There is also a cash bar and full concessions inside the Malco. We try to provide items for vegetarian and gluten free friends at each meal but can not always accommodate depending on donations.
We also provide appetizers and beverages (non-alcoholic and alcoholic) at our parties. (Thanks to our generous sponsors!).
2. How do I get there? Where is Oxford?
Oxford is in North Mississippi, 70 miles from Memphis, the closest major airport. (Airport code: MEM) If you are flying, we will pick you up from the airport. If driving and need an address to the main hotel for directions, it is: 103 Ed Perry Blvd, Oxford MS 38655
- The festival does provide a shuttle service from the airport and back, plus around town. However, if you need a rental car, the Memphis airport does provide all major car rental chains.
How do I get around town?
A festival shuttle will be provided during the festival week. The hotel also provides a shuttle to the downtown or anywhere you need to go.
3. How many tickets can I get for the festival?
We offer up to 4 free VIP passes (includes all films, panels, parties, and the hospitality lounges) per film. Additional passes or tickets to films may be purchased at a 50% off discount as needed. Attending filmmakers will give us the badge names in the attending filmmaker survey. You will receive an email to confirm the passes and claim tickets to any movies. Your VIP passes give you access to everything including priority line seating, entrance to our parties, special screenings and Saturday award ceremony.
3A. What other perks are there?
Besides the free hotel and shuttle service, all films receive one VIP bag including about $300 worth of free items and a $25 tote bag. This also includes one ticket to redeem for a free piece of merchandise at the merchandise table. We provide snacks, water, alcohol and fun all weekend as well. We also have numerous networking opportunities including a filmmaker lounge, a VIP lounge, a filmmaker lounge, workshops and more.
4. Where do I get an OFFICIAL SELECTION laurel?
See the link in your acceptance email or visit this link: https://filmfreeway.com/laurels/3268/OxfordFilmFestival)
5. What about publicity for my film?
We will be releasing our schedule in early January. The festival arranges for a press release about accepted films to media both regionally and nationally. Our publicist, John Wildman, can assist you with additional outreach. We also have media attending the festival and will have red carpet interviews during the festival. We also provide table space at the venues for postcards. Posters can also be displayed. Previous filmmakers have also asked local businesses to hang posters.
6. What about tech checks for my film?
We do a full tech check the week of the festival but also can schedule early morning tech checks on Friday and Saturday. We also ask you for any notes on your film in the print traffic form to make it the best screening possible. Arrange with Melanie by noting you want to do a tech check in your print traffic form if attending to do a tech check at the Malco.
7. What if I don't attend and win a Hoka? What if I don't attend but want to be eligible for programmer awards?
Juried films that do not attend and win a Hoka will instead receive a certificate mailed to them due to the nature of the sculpture handcrafted by our local artist. It would cost almost $200 to ship and almost always breaks due to its delicate nature. Due to the nature of our jury deciding on site and not letting us know until the awards time, we are unable to let you know in advance if you won. Programmer awards are eligible for attending filmmakers only.
LINKS TO SURVEYS
Please complete #1 immediately; #2 by January 6 and #3 if attending by January 15.
- Accepted Filmmakers Survey (ALL FILMMAKERS)
- Print Traffic Information (ALL FILMS)
- Attending Filmmaker Survey (ATTENDING ONLY)
Please ask questions!
If you have any questions about your screening, or the festival, or Oxford itself, please do not hesitate to contact us: info[at]oxfordfilmfest.com. However, please do look above at the information as we try to anticipate your questions in advance!