The Oxford Film Festival was looking for a way to get better organized as our small festival is growing but as a small non-profit with a limited budget we could not afford some of the larger high-end databases out there and Excel or Google Drive was not cutting it for us. Lucky for us, Jon Gann, formerly of DC Shorts, paired with Airtable to develop a great festival database.
For the first time, the festival now has all data including past filmmakers, sponsors, volunteers, in one location with forms integrated into the site to make information easily accessible for the festival staff and safely secured with proper log ins.
Handling hundreds of guests with special requirements, some sponsors get logos or ads, some sponsors get a shirt, some sponsors get a gift bag, some filmmakers attend, others don't, handling all of their films, handling hundreds of volunteers, all of this was spread across numerous spreadsheets and could easily turn to chaos in the past. Now with proper care of the Airtable database, our staff can easily find out the information needed so everyone is kept on track and taken care of.
Among our favorite features are the ability to add images from filmmaker's films, logos and ads from sponsors and keep all data intact in one place.
Our favorite highlight is the ease in which sponsors can commit to us this year with our new embedded form on the site and below. (hint, we are happy to take your sponsorship pledge today!)